Committees

Presides at the monthly luncheon meetings or appoints another Board Member to do so in her absence. (b) Calls Board meetings and presides at these meetings. (c) Plans and develops long-range and short-range goals of the Group in the areas of membership, programming, and meeting the needs of the current membership. (d) Determines need for Board meetings or special meetings. (e) Troubleshoots any problems that may arise with members or officers. (f) Remains on Board for one year after term expires as immediate past President. (g) Performs all other such duties as ordinarily pertains to her office. (h) Is a signatory on the Group’s checking account. (i) Updates monthly President’s message within the week following the current monthly meeting. (j) Maintains the schedule of monthly Board meetings on the Events Calendar.

(a) Chairs the Bylaws Committee and updates the Group’s Bylaws as necessary. (b) Assists the President in duties as needed. (c) Ensures the most updated version of the bylaws is posted to the website.

Chairs committee of at least three members to screen prospective members for possible conflicts with present members and to address current membership issues. (b) Transmits membership information to prospective members. (c) Provides a list of prospective members to the Vice President of Communications and Newsletter to contact for reservations prior to monthly luncheon meetings, and other events. (d) Keeps attendance records, noting why members are absent. A report will be presented to the Board monthly. (e) Notifies members whose membership is in jeopardy due to lack of meeting attendance. PWEG Bylaws January 2022 5 (f) Performs all other such duties as usually pertain to her office. (g) Updates the PWEGH roster as needed to keep roster current on the website. (h) Make sure Member is on a committee. (i) Performs the new member orientation (including going over the bylaws).

(a) Organizes and implements social events. (b) Forms committees as needed to implement events. (c) Updates event calendar for all events planned by the Social Committee as soon as detailed information is available. (d) Maintain social events on the website as well as registration and fees for events.

Secures speakers for luncheon meetings. (b) Provides follow-up with the speakers; i.e., confirmation letters, calling to confirm before meetings, and thank you letters. (c) Has contingency plan for speaker failing to show. (d) Arranges for any special needs by program speakers such as audio-visual equipment or special table arrangements. (e) Introduces speakers at meetings. (f) Performs all other such duties as ordinarily pertain to her office. (g) Updates the monthly speaker information on the home page within the week following the current monthly meeting. (h) Provides detailed speaker information as soon as detailed information is available. (i) Updates monthly speaker on speaker’s list page as soon as detailed information is available and on the home page.

(a) Notifies membership of luncheon meetings, scheduled speaker or program, and upcoming events on website. (b) Receives reservations from members and their guests for luncheon meetings and other events, confirming said reservations with the meeting place and events chair as appropriate. (c) Sends monthly communication request email to board members for information to be included on member emails or provides a reminder at the monthly board meeting for requests due by the Friday following board meeting. (d) Sends two monthly emails to members: i. 2 nd Monday of each month – Newsletter style informational email is sent. ii. 4 th Monday of each month – Reservation reminder email is sent.

(a) Provides flowers, thank you letters and sympathy cards, etc. on behalf of the Group when appropriate. (b) Takes minutes at meetings and submits written minutes to the Board. (c) Keeps the Group’s files, history of Board meeting minutes for current year only. (d) Performs all other such duties as usually pertain to her office. (e) Share any member care news with Communications for inclusion in the monthly newsletter.

((a) Sends out quarterly dues statements thru the website. (b) Collects dues quarterly. (c) Gives notices of delinquent dues thru the website (d) Provides accounting records to the Board of Directors monthly, including an annual Treasurer’s report . (e) Pays for luncheons from the Group’s checking account and reimburses expenses incurred within the group. (f) Coordinates banking account transactions for the Group. (g) Prepares the Group’s annual budget, based upon input from officers and chairpersons. Each VP specifically the social committee to present a budget for the year for approval by the Board, after review by the Treasurer. Performs all other duties as usually pertain to her office. (h) Is a signatory on the Group’s checking account. (i) No disbursements will be made without a completed check request form and documentation of the expense.

The Website Manager will monitor the PWEG website content for accuracy and will keep information current.

(a) Contacts each guest attending a monthly membership meeting within the week following the meeting.